Job Description

Job Description

Job Description

Clinical Responsibilities:

• Schedule all office-based and hospital-based procedures in compliance with insurance payer guidelines and OCSPS protocols.
• Ensure accurate CPT coding is entered at the direction of the provider on the day of surgery and communicated to the billing service same-day to meet 3–5-day payer submission deadlines.
• Secure valid insurance authorizations and HMO referral letters (ensuring they are current and appropriate for the scheduled procedure).
• Maintain up-to-date procedure and surgery whiteboards to optimize schedule efficiency and revenue.
• Coordinate necessary equipment and anesthesia with vendors and contracted groups for both office and hospital procedures.
• Provide patients with clear, detailed information regarding procedure preparation, arrival times, and relevant logistics.
• Schedule and document peer reviews as needed.
• Review discharge instructions with patients and ensure follow-up appointments are scheduled at the time of procedure booking.
• Work closely with the Clinical Research Department for relevant cases.
• Use EMR exclusively to schedule and document surgery dates—usage outside of EMR is not permitted.
• Demonstrate procedures using the OCSPS website during patient education.
• Assist in other areas of the practice as needed. 

Administrative Responsibilities:

• Complete and submit FMLA and disability forms in accordance with federal and state regulations.
• Manage DME ordering within budget using a "just-in-time" inventory approach to minimize waste and maintain availability.
• Obtain DME authorizations and ensure all documentation is completed and stored in the EMR.
• Confirm patient financial responsibility in advance and collect payments prior to surgery or procedures.
• Schedule medical testing (e.g., cardiac clearance, imaging) on a PRN basis.
• Record all scheduling communications and special notes in the EMR. 
• Assist in other areas of the practice as needed . 

Company Description

About Our Practice

At our private clinical practice, we pride ourselves on being innovative, disciplined, and grounded in a strong work ethic. We are a team-oriented specialty clinic where every member is empowered to strive for excellence — not just in individual performance, but in how we serve our patients and support each other.

Patient care and service are at the core of everything we do. While we may be a small clinic, our impact is significant thanks to a high-performance culture rooted in collaboration, accountability, and compassion. We’re a close-knit team with a shared purpose: to deliver the best outcomes for our patients and maintain the highest standards in specialty care.

We don’t just aim to meet expectations — we aim to exceed them. If you're passionate about healthcare, thrive in a team-driven environment, and believe in going the extra mile, you'll feel right at home with us.

Company Description

About Our Practice \r\n\r\nAt our private clinical practice, we pride ourselves on being innovative, disciplined, and grounded in a strong work ethic. We are a team-oriented specialty clinic where every member is empowered to strive for excellence — not just in individual performance, but in how we serve our patients and support each other.\r\n\r\nPatient care and service are at the core of everything we do. While we may be a small clinic, our impact is significant thanks to a high-performance culture rooted in collaboration, accountability, and compassion. We’re a close-knit team with a shared purpose: to deliver the best outcomes for our patients and maintain the highest standards in specialty care.\r\n\r\nWe don’t just aim to meet expectations — we aim to exceed them. If you're passionate about healthcare, thrive in a team-driven environment, and believe in going the extra mile, you'll feel right at home with us.

Job Tags

Relief, Private practice,

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