Job Description

Billing and Collections Coordinator

Location: Midtown, NYC

Job Type: Full-Time, Non-Exempt

Salary Range: $50,000 – $70,000 per year

Industry: Legal

We are seeking a phenomenal Billing and Collections Coordinator to join our client’s legal team in Midtown Manhattan. This role is primarily focused (80%) on billing and collections at the partner level —not within the billing department—and includes about 20% administrative support. The ideal candidate will have legal industry experience, strong communication skills, and be highly detail-oriented with the ability to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities:

• Coordinate and manage partner-level billing and collections
• Prepare and monitor invoices
• Draft memos, pleadings, letters, and legal forms using templates
• Organize and schedule meetings and appointments
• Maintain contact lists and internal records
• Assist with the preparation of reports and internal documentation
• Handle sensitive and confidential information with professionalism
• Draft scopes of work, client engagement letters, and service proposals
• Work with accounting to obtain client matter numbers and create new matter memos for firm leadership

Qualifications:

• Legal industry experience is required
• Familiarity with SurePoint legal billing software is a strong plus
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple deadlines
• Comfortable with overtime in high-demand periods

Additional Details:

• Immediate need with 10–15 hours/week of paid overtime expected
• Non-exempt position, eligible for overtime pay
• Great opportunity to make an immediate impact at a well-established legal practice in Midtown NYC

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Overtime
• Weekends as needed

Experience:

• SurePoint: 1 year (Preferred)
• Law office: 2 years (Required)

Ability to Commute:

• New York, NY 10019 (Required)

Work Location: Hybrid remote in New York, NY 10019

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